There is a cap of £10 for each person, but it applies to all food and soft drinks orders that are eaten “on premises” – it doesn’t extend to food that’s taken away.
According to the government’s website, businesses that may be eligible for the scheme are “those in which food is sold for immediate on-premises consumption.” This could include:
- public houses that serve food
- hotel restaurants
- restaurants and cafes within tourist attractions, holiday sites and leisure facilities
- dining rooms within members’ clubs
- workplace and school canteens
The scheme will run on Mondays, Tuesdays and Wednesdays during August 2020, starting on 3 August and ending on 31 August.
You’ll need to register your business if you want to take part. To register, you’ll need:
- the Government Gateway ID and password for your business (if you don’t have one, you can create one when you register)
- the name and address of each establishment you’re registering unless you’re registering more than 25
- the UK bank account number and sort code for your business – this must be an account where a BACS payment can be accepted
- the address on your bank account for the business (this is the address on your bank statements)
You may also need your:
- VAT registration number (if applicable)
- employer PAYE scheme reference number (if applicable)
- Corporation Tax or Self-Assessment unique taxpayer reference
Once you register, you’ll have to pass the fraud and compliance checks the government run before you’ll be accepted into the scheme.
To get the money back from the government, you’ll need to keep a record of your sales. This includes the:
- total number of people who’ve used the scheme in your establishment
- total value of transactions under the scheme
- total amount of discounts you’ve given
The system for claiming back the costs hasn’t launched yet, and it’s scheduled to be available from 7 August. The process should work as follows:
- you must wait seven days from registration to make your first claim – HMRC will pay eligible claims within five working days
- you’ll be able to submit claims on a weekly basis
- you’ll still need to pay VAT based on the full amount of your customers’ bills
- any money you receive through the scheme will be treated as taxable income
- the service will close on 30 September
As a restaurant owner, VAT will still be due on the full value of the bill, before the discount has been applied. The logic behind this is presumably that while the customer is only paying part of the bill themselves, the restaurant is still receiving full consideration for the supply, in the way of third party consideration from the scheme.
The VAT should be paid in full within the correct period in which the transaction takes place, i.e. when the service is provided, and not when the refund for the scheme is paid. You will be allowed to make a manual adjustment to your records to reflect the VAT that is due if your point of sale system would not otherwise allow you to reflect the VAT due accurately.
Alongside the scheme you can continue to apply the temporary reduced rating for VAT of 5% on these catering supplies.
VAT example for meal for two people:
Food cost £15
Non-alcoholic drinks £5
Total paid by customer £10
Total paid by scheme = £10 (50% of the total bill as it is all for food and non-alcoholic beverages).
VAT due = 1/21 of £20 = 0.95p (1/21 is the VAT fraction to extract 5% VAT from a VAT inclusive price).
It is important to remember that the temporary reduced rate doesn’t apply to sales of alcohol and neither does the Eat Out to Help Scheme.
The advice in this column is specific to the facts surrounding the questions posed. Neither FPM nor the contributors accept any liability for any direct or indirect loss arising from any reliance placed on replies.